Statute of The Central and Eastern European Dermato-Venereologists Association for Cooperation
Name, Duration, Address
Art.1 - Name of the Association
The name of the Association is "Asociatia Dermato - Venerologilor Pentru Cooperare Central si Est-Europena ". This name will be mentioned in all the certificates and documents issued by the Association. The Association can use the English translation of its name "Central and Eastern European Dermato-Venereologists' Association for Cooperation" or the abreviation CEEDVAC, accompanied by the C.E.E.D.V.A.C. seal, in documents and international correspondence.
Art. 2 - Duration of the Association
The Association is created for an unlimited period of time and will have legal status after the registration date of its Establishing Act in the Associations Registry.
Art. 3 - Head Office of the Association
The Association's address is on Str. Ionel Perlea, nr. 10, sector 1, Bucharest, Romania.
To realize its objectives and its goals, having the approval of the General Assembly and by adding a related article to its statute, the Association will be granted the possibility to establish branches and representative offices within Romania or abroad.
Goals and Activity Objectives
Art. 4 - Association Goals
The Association has the following goals:
- promoting a continuous medical education in the dermato-venereology field
- supporting the dermato-venereologists coming from Central and East-European countries, in order to develop their scientific activities and research, personally or together with other dermato-venereologists coming from European countries.
- maintaining the high standards in the dermato-venereological medical act, while cooperating with other medical specialties and public health services.
Art. 5 - Activity Objectives
In order to realize the goals for which it was established, the Association will be able to carry on the following activities:
- assisting in exploring financial resources in order to promote continuous medical education in the dermato-venereology field, or in order to develop non-governmental organizations (NGOs) with similar goals
- strengthening the capacity of an already existing non-governmental organization, through training and assisting in: developing self-educating programs, creating research projects as well as administrating them, public relations, collecting funds and formulating funding requests for research projects
- facilitating the access of individuals or research institutes to knowledge and resource documentation on a national and international level
- realizing studies and research in the dermato-venereology field
- facilitating the partnership between the Association and other similar Associations coming from Central and East-European countries
- promoting new financing formulas and modern allocating methods, management and mobilizing resources in the public health system
- diversifying resources in funding individual initiatives for research in the dermato-venereology field
- organizing seminars, courses and international symposia for developing the scientific training of its members
- elaborating, editing and sponsoring the publication of some studies and speciality assignments concerning the dermato-venereology field
- educating the public through, courses, seminars, debates of an educational character, TV shows, organizing and implementing various projects, other than projects pertaining to the everyday activities, financed through public funds
- educating resident doctors in the dermato-venereology field
Art. 6 - Assets
The Association´ s assets are made up from the following:
- the initial contribution of the founding associates of 6.000.000 ROL, in cash, in order to register the Association as a legal non r profit entity
- any other amount or assets coming from donations, inheritance, sponsoring, or funds allocated by public institutions within Romania or from abroad, on condition that they have the acceptance of the Board of Directors.
Any certified Dermato-Venereology specialist or someone who is already a member of a National Dermato-Venereology Society/Association coming from a Central or Eastern-European country, can become a member of the CEEDVAC Association, after filling in a request and having the recommendation of two Members of the CEEDVAC Association, request that must be approved by the Board of Directors.
The Board of Directors with a simple majority voting, can grant the title of Honorific Member of the CEEDVAC Association, to personalities who have achieved worthy performances in the Dermato-Venereology field, or to those whose prestige and activities have made great impact in realizing and promoting the Association's goals.
The quality of a member ceases to exist on member's death, resignation or exclusion. Resignation must be done in writing in the form of a registered letter sent to the Executive Committee and will produce full effects starting from the date it was received.
The Association's General Assembly has the right to decide with a 2/3 majority voting, the exclusion of a member, when he/she has repeatedly broken the Articles of the Establishing Act and of the present Statute, or when he/she becomes incompatible with it. Members of the Association are considered to be incompatible with it, when they lose the quality of member of a National Dermato-Venereology Society/Association, or when they loose the quality of Dermatology-Venereology doctor, or the license of free practice in the medical field. Appeals having to do with his/her exclusion from the Association will be solved by the Board of Directors which will issue a final and compulsory decision.
The Members of the Association have the right to participate freely in the realization of the Association's objectives, according to the provisions of the Establishing Act and those of the present Statute. Ordinary and Honorific Members participate with equal rights in the meetings of the General Assembly and vote on the adoption of its decisions. Only members residing in Central and East-European countries have the right to be elected in the Association's Executive Committee.
The General Assembly is the Association's leading body composed of all members.
The General Assembly is able to adopt decisions concerning the following:
- establishing the Association's strategy and general objectives ;
- approving the income and expenses budget, as well as the balance sheet ;
- choosing and revoking the members of the Board of Directors;
- choosing and revoking the auditor, or depending on the case, the members of the Auditing Committee;
- establishing branches;
- modifying the Association's Establishing Act and Statute ;
- dissolving and liquidating the Association, as well as establishing the distribution of the assets remaining after the liquidation ;
- as well as other decisions, that are not in the competence of the Board of Directors, within the limits of the Association's Statute and applicable legislation.
The agenda, date, exact time and place of the General Assembly's convocation, will be decided by the Board of Directors and will be made known to the Association Members by mail, or by publication in the Association's bulletin. Any subject related to the Association's activity objectives and bearing the signature of at least 10 Association Members will be included in the agenda.
The General Assembly is convened for an ordinary meeting at least once a year and can deliberate only if 1/3 of the Association's Members are present or represented. A Member can only be represented by another Association Member, bearing a genuine mandate or a private signature. A Member cannot represent more than two Association Members in the same General Assembly meeting. Honorific Members cannot be represented by mandate at the General Assembly. Each Member has only one vote at the General Assembly.
The Decisions of the General Assembly are adopted through simple majority voting of the members, present at the meeting or represented, with the exception of those decisions which require the vote of a qualified majority, in conformity with the provisions of this Statute. The General Assembly's debates and decisions will be recorded through the minutes of the meeting, action performed by a secretary and signed by the President of the Board of Directors, who will preside at the General Assembly meetings. The Decisions of the General Assembly will be published in the Association's Bulletin and at a Member's request, will be sent by mail.
The Decisions of the General Assembly, always in conformity with the legislation, the Establishing Act and/or Statute are compulsory even for those members who did not take part in the General Assembly or for those who voted against.
An Extraordinary Meeting of the General Assembly can be called by the Board of Directors or by 1/5 of the Association's Members, indicating a suggested agenda and should be held latest 5 days after the initial convocation.
The Board of Directors is made up of members elected by the General Assembly.
The Board of Directors implements the Association's General Assembly decisions, ensures the realization of the Association's activity objectives and organizes its activities, while exercising the following attributes:
In order to perform the above attributes, the Board of Directors will be convened twice a year in regular meetings, or as many times as necessary, in extraordinary meetings, upon President's decisions.
- presents to the General Assembly an activity report concerning the previous period, the income and expenses, the balance sheet, the proposed budget for the next period and proposed projects and programs of the Association;
- adopts the Association's annual activity plan ;
- appoints Coordinators for the Association's Programs Departments;
- signs, on behalf of the Association, all the necessary juridical acts for the Association to accomplish its goals ;
- approves the annual budget of incomes and expenses, as well as the balance sheet ;
- proposes to the General Assembly the establishment of branches and Association representative offices ;
- proposes to the General Assembly modifications concerning the Association Statute ;
- implements the annual budget of incomes and expenses ;
- approves the attributions and hires personnel to work for the Association ;
- approves the establishment of companies with a view to help the Association realize its goals;
- awards the Association's honorific distinctions as established by the General Assembly;
- publishes the Bulletin and all of the Association's publications ;
- adopts the internal regulations, through which the Departments for the Association's programs, work, as well as the attributes of their coordinators ;
- sets the graphic shape and the dimensions of the Association's logos.
The Board of Directors is represented by its President for signing Association's acts and engaging in relationships with third parties.
Board of Directors Decisions
The Decisions of the Board of Directors will be adopted by simple majority voting, at meetings attended by at least half its members. If the vote is even, the decision belongs to the President.
Debates and decisions of the Board of Directors are recorded by a secretary in the minutes registry book, that will be kept at the Association's office.
Board of Directors
The Board of Directors conclude of President ,Vice -President,Secretary,Treasurer as a Executive Committee and three other members as a representatives to the Board of Directors.
The Board of Directors will be elected every three years by the members of the CEEDVA during the General Assembly Meeting.
An auditor will ensure the Association's internal financial audit. The auditor will have the quality of an expert accountant and will be chosen and revoked by the General Assembly.
The auditor will:
While performing these duties, the auditor files reports and bookkeeper reports.
- verify, based on the existing documents, the way that the Association's assets are being administrated;
- present with annual report to the Board of Directors and the General Assembly ,
- notify the Board of Directors and the General Assembly about any irregularities in accounting discovered while verifying the Association's financial operations once a year or periodically .
How the Association is Structured
In order to realize its goals, the Association's activities will be organized by departments/sections, formed according to a General Assembly decision.
The Program departments can hire specialists of the domains in question, as well as public personalities, who declare their support and availability concerning the Association's activities.
From them, the Board of Directors will appoint the coordinators for every department, who will cooperate in order to organize the Association activities.
In order to achieve the best possible conditions for the departments to work, the Board of Directors can decide hiring assisting personnel or temporary collaboration with experts in the field.
Dissolving and Liquidating the Association
Situations causing dissolving the Association
The Association can be dissolved: de jure, through a decision of the General Assembly or if one of the following situations occurs :
- the Association's goals have all been accomplished ;
- the Association fails to cover all of its expenses.
Liquidating the Association
In case of voluntary dissolving the Association, the General Assembly will name a third party, who will proceed in liquidating the Association's assets and liabilities, under the auditor's supervision.
The assets remaining after the liquidation will be passed on to other associations or entities with similar goals with those of the CEEDVAC Association, according to the General Assembly decisions.
The present Statute has been elaborated and processed today, authentication date, by the lawyer Mr. Dan Aurelian Ciupala, in seven original copies, of which, six were given to the concerning parties.